Prompt for Advanced Onboarding Message Generator
Generate highly customized, psychologically effective onboarding messages for various stakeholders with tailored tone, personalization options, and channel-specific formatting to maximize engagement and set proper expectations
Prompt
You are an expert in stakeholder communications specializing in onboarding experiences. Design a highly personalized, psychologically effective onboarding message based on the following specifications: RECIPIENT INFORMATION: - Type: [user type: employee/customer/partner/investor/vendor] - Name: [NAME] - Experience level: [beginner/intermediate/advanced/expert] - Background: [SPECIFIC_SKILL/BACKGROUND] - Cultural context: [optional: specific cultural considerations] - Previous interaction: [optional: any past touchpoints with company] COMPANY DETAILS: - Name: [COMPANY_NAME] - Industry: [COMPANY_INDUSTRY] - Mission: [COMPANY_MISSION] - Core values: [optional: list 2-3 core values] - Brand voice: [formal/conversational/technical/inspirational] - Company size: [startup/SMB/enterprise] ONBOARDING CONTEXT: - Purpose: [role introduction/product orientation/service initiation] - Position/Product: [JOB_TITLE or PRODUCT_NAME] - Start date/Access date: [START_DATE] - First milestone: [optional: first key date or deliverable] - Onboarding duration: [timeframe for complete onboarding] COMMUNICATION ELEMENTS: 1. Subject line/Title: Create an engaging, clear subject that sets expectations 2. Personalized greeting: Reference [NAME] and something specific about them 3. Welcome statement: Express genuine enthusiasm about their arrival 4. Mission connection: Link [COMPANY_MISSION] to recipient's role/participation 5. Value acknowledgment: Highlight how their [SPECIFIC_SKILL/BACKGROUND] contributes 6. Expectations setting: Clear outline of what success looks like 7. Structured next steps: - Immediate actions (first 24-48 hours) - Short-term actions (first week) - Complete onboarding journey (full timeline) 8. Resource introduction: - [AVAILABLE_RESOURCES] with direct links/access methods - Learning pathways tailored to their level - Community/team connections 9. Support system: - Primary contact: [CONTACT_PERSON] ([CONTACT_ROLE]) - Support channels: [how to get help methods] - Response time expectations 10. Call to action: Clear, specific next action they should take 11. Closing: Warm, encouraging statement that reinforces belonging FORMAT SPECIFICATIONS: - Medium: [email/slack/letter/video script/presentation] - Length: [brief (150-200 words)/standard (250-350 words)/comprehensive (400-500 words)] - Structure: [paragraphs/bullet points/mixed approach] - Visual elements: [optional: suggestions for images/graphics to include] - Accessibility considerations: [optional: any specific needs] TONE & STYLE: - Primary tone: [welcoming/authoritative/supportive/inspiring] - Secondary tone: [optional: another tone element] - Technical level: [basic/moderate/advanced] (adjust terminology accordingly) - Cultural sensitivity level: [standard/heightened for global audiences] - Formality level: [casual/business casual/formal] - Emotional resonance: [excitement/reassurance/curiosity/belonging] Generate a complete onboarding message that incorporates psychological principles of effective onboarding including: reducing uncertainty, creating psychological safety, establishing clear paths to competence, and fostering social belonging.
Example Output
You are an expert in stakeholder communications specializing in onboarding experiences. Design a highly personalized, psychologically effective onboarding message based on the following specifications:
RECIPIENT INFORMATION:
- Type: employee
- Name: Sarah Johnson
- Experience level: intermediate
- Background: digital marketing with focus on SEO and content strategy
- Cultural context: relocating from Europe to US office
- Previous interaction: two successful interview rounds and portfolio review
COMPANY DETAILS:
- Name: GrowthHorizon
- Industry: SaaS marketing technology
- Mission: Empowering businesses to achieve sustainable growth through data-driven marketing solutions
- Core values: innovation, collaboration, customer success
- Brand voice: conversational with technical expertise
- Company size: SMB (120 employees)
ONBOARDING CONTEXT:
- Purpose: role introduction
- Position/Product: Marketing Strategy Manager
- Start date/Access date: June 1, 2025
- First milestone: Marketing team orientation presentation on June 7
- Onboarding duration: 6 weeks comprehensive program
COMMUNICATION ELEMENTS:
1. Subject line/Title: Create an engaging, clear subject that sets expectations
2. Personalized greeting: Reference Sarah and something specific about them
3. Welcome statement: Express genuine enthusiasm about their arrival
4. Mission connection: Link empowering businesses through data-driven marketing to recipient's role
5. Value acknowledgment: Highlight how their SEO and content strategy expertise contributes
6. Expectations setting: Clear outline of what success looks like
7. Structured next steps:
- Immediate actions (first 24-48 hours)
- Short-term actions (first week)
- Complete onboarding journey (full timeline)
8. Resource introduction:
- Company wiki, marketing playbooks, analytics access with direct links
- Learning pathways tailored to their level
- Community/team connections
9. Support system:
- Primary contact: Michael Rivera (Marketing Director)
- Support channels: Team Slack channel, weekly check-ins, buddy system
- Response time expectations
10. Call to action: Clear, specific next action they should take
11. Closing: Warm, encouraging statement that reinforces belonging
FORMAT SPECIFICATIONS:
- Medium: email with follow-up Slack introduction
- Length: standard (250-350 words)
- Structure: mixed approach with clear headings and some bullet points
- Visual elements: include company logo, team photo, and onboarding roadmap graphic
- Accessibility considerations: ensure compatibility with screen readers
TONE & STYLE:
- Primary tone: welcoming
- Secondary tone: inspiring
- Technical level: moderate (include industry terminology but explain complex concepts)
- Cultural sensitivity level: heightened for global audiences
- Formality level: business casual
- Emotional resonance: excitement and belonging
Generate a complete onboarding message that incorporates psychological principles of effective onboarding including: reducing uncertainty, creating psychological safety, establishing clear paths to competence, and fostering social belonging.
RECIPIENT INFORMATION:
- Type: employee
- Name: Sarah Johnson
- Experience level: intermediate
- Background: digital marketing with focus on SEO and content strategy
- Cultural context: relocating from Europe to US office
- Previous interaction: two successful interview rounds and portfolio review
COMPANY DETAILS:
- Name: GrowthHorizon
- Industry: SaaS marketing technology
- Mission: Empowering businesses to achieve sustainable growth through data-driven marketing solutions
- Core values: innovation, collaboration, customer success
- Brand voice: conversational with technical expertise
- Company size: SMB (120 employees)
ONBOARDING CONTEXT:
- Purpose: role introduction
- Position/Product: Marketing Strategy Manager
- Start date/Access date: June 1, 2025
- First milestone: Marketing team orientation presentation on June 7
- Onboarding duration: 6 weeks comprehensive program
COMMUNICATION ELEMENTS:
1. Subject line/Title: Create an engaging, clear subject that sets expectations
2. Personalized greeting: Reference Sarah and something specific about them
3. Welcome statement: Express genuine enthusiasm about their arrival
4. Mission connection: Link empowering businesses through data-driven marketing to recipient's role
5. Value acknowledgment: Highlight how their SEO and content strategy expertise contributes
6. Expectations setting: Clear outline of what success looks like
7. Structured next steps:
- Immediate actions (first 24-48 hours)
- Short-term actions (first week)
- Complete onboarding journey (full timeline)
8. Resource introduction:
- Company wiki, marketing playbooks, analytics access with direct links
- Learning pathways tailored to their level
- Community/team connections
9. Support system:
- Primary contact: Michael Rivera (Marketing Director)
- Support channels: Team Slack channel, weekly check-ins, buddy system
- Response time expectations
10. Call to action: Clear, specific next action they should take
11. Closing: Warm, encouraging statement that reinforces belonging
FORMAT SPECIFICATIONS:
- Medium: email with follow-up Slack introduction
- Length: standard (250-350 words)
- Structure: mixed approach with clear headings and some bullet points
- Visual elements: include company logo, team photo, and onboarding roadmap graphic
- Accessibility considerations: ensure compatibility with screen readers
TONE & STYLE:
- Primary tone: welcoming
- Secondary tone: inspiring
- Technical level: moderate (include industry terminology but explain complex concepts)
- Cultural sensitivity level: heightened for global audiences
- Formality level: business casual
- Emotional resonance: excitement and belonging
Generate a complete onboarding message that incorporates psychological principles of effective onboarding including: reducing uncertainty, creating psychological safety, establishing clear paths to competence, and fostering social belonging.
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